Best Laser Printers for Small Business: Top Compact Wireless Models Reviewed

You know that moment when your old printer jams again, and an important document won’t print on time? It’s frustrating and stressful, especially when running a small business.

Printing should make your work easier, not harder. Choosing the right laser printer can change that. It means clear, fast prints without constant worries. It means saving time and focusing on what really matters—growing your business. In this article, we’ll explore the best laser printers designed for small businesses.

Whether you need color or black and white, scanning or faxing, there’s a perfect model waiting for you. Keep reading to find the printer that fits your daily needs and brings peace of mind to your busy workdays.

Brother Dcp-l2640dw Wireless Compact Monochrome Multi-function Laser Printer

The Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer is ideal for small offices, home users, and students who require efficient, high-quality black and white printing with added functionalities like copying and scanning. This device is perfect for those looking for a reliable and space-saving printer that supports wireless connectivity and mobile printing features.

Pros:

• Compact design suitable for limited desk space
• Wireless connectivity for easy mobile and remote printing
• Duplex printing saves paper and reduces costs
• Multi-functionality: print, copy, and scan in one device
• Includes Refresh Subscription Trial for convenient toner replacement
• Works with Alexa for voice-activated printing

Cons:

• Monochrome printing only; no color output
• Relatively heavier compared to some compact printers
• No automatic document feeder for scanning or copying multiple pages

The Brother DCP-L2640DW boasts a compact and sturdy build with dimensions of 12.5 inches in height, 16.1 inches in width, and 15.7 inches in length, making it a practical choice for users with limited workspace. Its monochrome laser technology ensures crisp and clear black and white prints at a fast pace, ideal for professional documents and everyday tasks. The wireless capability allows users to print directly from smartphones, tablets, and laptops without the hassle of cables, enhancing productivity and convenience.

Additionally, the printer supports duplex printing, which automatically prints on both sides of the paper, helping users reduce paper consumption and save on supplies. The multi-function feature integrates copying and scanning, eliminating the need for separate devices and streamlining office workflows. The inclusion of a Refresh Subscription Trial means that toner replacement is managed efficiently, reducing downtime. Furthermore, compatibility with Alexa enables voice commands, offering a modern and hands-free way to manage printing tasks.

Brother Hl-l2405w Wireless Compact Monochrome Laser Printer

The Brother HL-L2405W Wireless Compact Monochrome Laser Printer is ideal for individuals and small office environments that require efficient, high-quality black and white printing. If you are someone who values compact design, wireless convenience, and seamless mobile printing capabilities, this printer is designed to meet your needs. It is perfect for users who want reliable performance without the bulk of larger machines, especially those who appreciate integration with smart devices like Alexa.

Pros:

• Compact and lightweight design fits easily into small spaces
• Wireless connectivity enables convenient mobile printing from smartphones and tablets
• Monochrome laser technology delivers sharp, professional black and white prints
• Includes a Refresh Subscription Trial for hassle-free toner replenishment
• Compatible with voice commands through Alexa for hands-free operation

Cons:

• Limited to black and white printing only, no color output
• No scanning or copying functions included
• Relatively basic feature set compared to multifunction printers

The Brother HL-L2405W boasts a sleek black design with compact dimensions of 7.2 inches in height, 14.0 inches in width, and 14.2 inches in length, making it an excellent choice for tight office spaces or home setups. Its wireless capability allows users to print documents directly from their mobile devices or laptops without the need for cumbersome cables, enhancing flexibility and reducing clutter. The laser printing technology ensures fast, crisp, and smudge-free black and white prints, ideal for professional documents, reports, and everyday printing tasks.

Additionally, this printer supports a Refresh Subscription Trial, which automates toner delivery based on your usage, ensuring you never run out of supplies when needed most. Integration with Alexa voice commands adds a modern touch, enabling users to initiate print jobs using simple voice instructions. While it does not support color printing or multifunction features like scanning or copying, the Brother HL-L2405W excels in delivering reliable monochrome prints with convenience and efficiency, making it a smart investment for users who prioritize quality and wireless functionality in a compact footprint.

Hp Color Laserjet Pro Mfp 3301sdw

The HP Color LaserJet Pro MFP 3301sdw is an ideal choice for small to medium-sized offices and professionals who require a reliable, multifunctional device capable of handling printing, scanning, and copying tasks efficiently. This wireless all-in-one color laser printer is perfect for users who value speed, quality, and convenience in their daily office operations.

Pros:

• Wireless connectivity for easy and flexible printing
• All-in-one functionality including printer, scanner, copier, and automatic document feeder (ADF)
• Duplex printing to save paper and reduce costs
• Compact design with a small footprint suitable for office spaces
• High-quality color laser printing for professional documents

Cons:

• Relatively heavy at 37.7 pounds, which may limit portability
• Limited to office use, not ideal for high-volume industrial printing
• White color may show dirt or smudges more easily in busy environments

The HP Color LaserJet Pro MFP 3301sdw stands out with its robust wireless capabilities, allowing users to print from multiple devices without the hassle of cables. Its all-in-one design integrates a printer, scanner, copier, and automatic document feeder (ADF), streamlining office workflows and boosting productivity. The compact dimensions make it a practical addition to any office desk, saving valuable space while delivering professional-grade color printing.

Moreover, the duplex printing feature not only enhances efficiency by reducing manual paper handling but also promotes eco-friendly practices by cutting down paper usage. The printer’s precise color laser technology ensures sharp, vibrant output, making it suitable for business presentations, reports, and marketing materials. Overall, this model blends versatility and performance, making it a smart investment for office environments seeking reliable and multifunctional printing solutions.

Hp Laserjet Pro Mfp 3101fdw

The HP Laserjet Pro MFP 3101fdw is an ideal choice for small to medium-sized offices and professionals who require a reliable, efficient, and versatile black & white all-in-one laser printer. If you need to print, scan, copy, and fax with wireless convenience and prioritize speed and quality, this multifunction printer is designed to meet your business demands.

Pros:

• Wireless connectivity for easy network integration and mobile printing
• Compact design with space-saving dimensions suitable for office desks
• High-speed black & white laser printing ensuring professional-quality documents
• All-in-one functionality including scanner, copier, and fax capabilities
• Reliable brand with strong support from HP

Cons:

• Limited to black & white printing, no color option
• Relatively heavy weight at over 23 pounds, less portable
• Higher initial cost compared to basic printers

The HP Laserjet Pro MFP 3101fdw boasts a user-friendly interface paired with advanced wireless technology, allowing multiple users to connect effortlessly. Its robust build and efficient printing speed mean that office workflows can remain uninterrupted, even during heavy print jobs. The multifunction capabilities such as scanning, copying, and faxing are integrated seamlessly, reducing the need for multiple devices and saving valuable office space.

Designed with productivity in mind, this printer delivers crisp, clear black and white text documents that are ideal for professional reports and correspondence. Its compact footprint fits comfortably in most office environments, while the trusted HP brand ensures durability and consistent performance. Overall, the HP Laserjet Pro MFP 3101fdw is an excellent investment for offices seeking a dependable and versatile printing solution.

Brother Mfc-l3720cdw Wireless Color Laser Printer

The Brother MFC-L3720CDW Wireless Color Laser Printer is ideal for small businesses, home offices, and professionals who require a versatile, all-in-one device that handles printing, scanning, copying, and faxing efficiently. Those looking for a reliable printer with wireless capabilities, high-quality color output, and automatic duplex printing will find this model particularly beneficial. It suits users who value convenience, productivity, and cost-effective maintenance with features like the Refresh Subscription Trial and Amazon Dash Replenishment readiness.

Pros:

• Wireless connectivity for easy printing from multiple devices
• Auto duplex printing saves paper and time
• High 250-sheet capacity reduces frequent paper refills
• Includes scanner, copier, and fax for multifunction use
• Refresh Subscription Trial helps manage ink or toner supply conveniently
• Compact design with white finish fits well in various office environments

Cons:

• Relatively heavy at 44.0 pounds, limiting portability
• Color printing speed may be slower compared to monochrome laser printers
• Initial setup can be slightly complex for users unfamiliar with network devices

The Brother MFC-L3720CDW boasts a compact yet sturdy design with dimensions of 15.8 inches in height, 17.5 inches in width, and 16.1 inches in length, making it suitable for tight workspaces without compromising functionality. Its wireless capability allows seamless printing from laptops, smartphones, and tablets, eliminating the clutter of cables and enhancing workspace organization. The printer supports automatic duplex printing, which not only conserves paper but also adds a professional touch to double-sided documents, making it ideal for reports and presentations.

Equipped with a multifunction scanner, copier, and fax, this device streamlines office tasks by consolidating several machines into one. The generous 250-sheet paper capacity reduces interruptions, allowing users to focus on their work without frequent paper loading. Additionally, the Refresh Subscription Trial and Amazon Dash Replenishment readiness ensure that toner supplies are managed smartly and efficiently, preventing downtime due to unexpected ink shortages. Overall, this printer is a robust and user-friendly solution for those seeking productivity and quality in one package.

Frequently Asked Questions

Which Laser Printer Is Best For Small Business Scanning?

The Brother DCP-L2640DW offers reliable scanning with wireless connectivity. It’s compact and includes duplex scanning, making it perfect for small offices with limited space.

Can I Print Color Documents With These Laser Printers?

Yes, the HP Color LaserJet Pro MFP 3301sdw and Brother MFC-L3720CDW support color printing. They are ideal for businesses needing vibrant, professional-quality color prints.

Do These Printers Support Mobile Printing Options?

All listed printers support mobile printing. You can print wirelessly via smartphones or tablets using apps or Wi-Fi Direct, enhancing convenience for on-the-go printing needs.

Are These Printers Compatible With Voice Assistants Like Alexa?

Yes, Brother models like the DCP-L2640DW and HL-L2405W work with Alexa. This feature allows voice-activated printing commands, adding hands-free convenience to your workflow.

What Is The Paper Handling Capacity Of These Printers?

The Brother MFC-L3720CDW has a 250-sheet capacity and auto duplex feature. Others like the HP LaserJet Pro MFP 3101fdw offer standard capacities suitable for moderate office use.

Do These Printers Include Subscription Services For Toner Replenishment?

Yes, several models come with an Amazon Dash Replenishment trial. This service automatically orders toner when levels are low, ensuring uninterrupted printing for small businesses.

Conclusion

Choosing the right laser printer can make daily tasks easier for your small business. The models listed offer reliable printing, scanning, and copying features. Whether you need color or black-and-white prints, these options cover different business needs. Wireless connectivity and duplex printing save time and increase productivity.

Look for printers with added functions like fax or mobile printing if your office requires them. Consider the size and paper capacity to match your workspace and workload. Investing in a quality laser printer helps ensure smooth office operations. Take your time to compare features and prices before deciding.

This way, you find a printer that fits your budget and business goals. A good laser printer is a smart tool that supports your business growth every day.